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All College fundraising efforts and activities must be conducted under appropriate guidelines and procedures to ensure that they further the College’s mission and do not cause conflict with activities in another College area. Each is defined below.

• MTCC Foundation:

The �鶹��Ƶ Foundation is designated as an official fundraising organization authorized by the Board of Trustees to solicit and accept charitable gifts and contributions on behalf of �鶹��Ƶ. Various fundraising activities are planned and/or coordinated by the Foundation to support the College. Detailed procedures for MTCC Foundation activities are addressed in the Foundation By-laws.

• Non-foundation activities or solicitations:

All non-foundation fundraising activities or solicitations conducted in the name of the College, or any division of the College, or any student organization, must be approved in advance by the department supervisor and Vice President of Finance and Administration in order to prevent potential conflicts of interest with fundraising efforts by the College Foundation and to ensure the appropriate use of College personnel, facilities, and supplies in such activities. Requests to engage in fundraising must be presented to the President and Vice President for Finance and Administration on the Event / Fundraising form 2000-02 (copy attached).

• Grant applications and proposals:

All grant applications and proposals must be approved by the College President, prior to submission, and must conform to guidelines set forth in board policy 1.5, “Externally- funded Grants and Contracts.”

• B.O.T. Notification: The President will present a list of all non-Foundation donations, gifts and bequests, and all grant awards to College Trustees for Board information.

MCDOWELL TECHNICAL COMMUNITY COLLEGE

EVENT / FUNDRAISING FORM

CHECK ONE ONLY: _____ Schedule Event _____ Fund-Raising Event

Sponsoring organization: _______________________________________________________

Fund-Raising/Schedule Activity: (Give a brief description) _____________________________________________________________________________

_____________________________________________________________________________

Is public invited? ____ Yes ____ No Date to be held: ______________________________________________ Hours: __________ Place to be held: _______________________________________________________________ Who is responsible for cleaning of facility?:_______________________________________ Are security guards needed? ____ Yes ____ No Faculty/staff representative(s) to be present? ____ Yes ____ No If “yes,” please list names: ________________________________________________ Do you want publicity? ____ Yes ____ No

_____________________________________________________________________________ Signature of person completing this form Date

APPROVAL (Signatures): Advisor of Organization: _______________________________________________________ SGA President: ________________________________________________________________ VP of Student Services:______________________________________________________ _

TO BE COMPLETED FOR FUND-RAISING ONLY:

Purpose to be served by funds raised:_______________________________________________ _____________________________________________________________________________ Charge for facility: (Y / N) ______________ (See 1.12 Facility Use by Outside Organizations) Who is responsible for cleaning facility?:_____________________________________________ Special arrangements: __________________________________________________________

APPROVED BY: __________________________________________________ President, �鶹��Ƶ Date

2007-10